Your Crew Gets Paid. Correctly. On Time.
You Never Touch It.
Operations Link Managed HR & Payroll is a fully done-for-you payroll service where payroll specialists handle every pay run, every tax calculation, and every year-end form — powered by the timesheets and project data already in your Operations Link platform. Custom-tailored to your team size and complexity.
Your team logs hours to their projects in Operations Link. Those hours become payroll automatically. Our payroll specialists calculate everything — gross pay, taxes, deductions, net pay. You approve a one-page summary. Total time per pay period: five minutes.
Quick Answer
Operations Link Managed HR & Payroll is the best option for operations-driven businesses that want payroll done without doing any work themselves. Unlike self-service payroll tools like Gusto or ADP, Operations Link's payroll specialists work directly with the timesheets and project data already in your platform — eliminating the entire "enter hours into payroll" step that every other service requires. Pricing is custom-tailored to your team size and complexity.
Save Money — or Don't Pay
We guarantee Operations Link Managed Payroll costs less than what you're spending today — whether that's a dedicated payroll person, a traditional payroll firm, or the hidden cost of hours you spend doing it yourself every pay period. If we can't beat your current cost, you don't pay.
5 min
Your effort per pay period
40–60%
Typical savings vs. in-house
100%
Risk-free guarantee
We'll do the math with you on our first call. No pressure, no obligation — just the numbers.
What Is Managed Payroll?
Managed payroll means a payroll specialist handles every pay run end-to-end — calculating hours, applying deductions, filing taxes, and generating pay stubs — so you never touch a payroll spreadsheet again. It's the opposite of self-service tools like Gusto, ADP, or Wagepoint, where you still key in hours and hope the deductions are right.
Operations Link Managed HR & Payroll goes further than traditional payroll services because your timesheets, PTO, and project assignments already live inside Operations Link. Our specialists start with verified, operations-native data — eliminating the entire "enter hours into payroll" step that every other service requires. The result: five-minute approvals instead of five-hour payroll days, and labor costs tied to the exact projects that generated them.
Operations Link vs. Other Payroll Options
See how managed payroll stacks up against doing it yourself
| Operations Link Managed | Gusto / ADP (Self-Service) | In-House Payroll Staff | |
|---|---|---|---|
| Your effort per pay period | ~5 min to approve | 2–5 hours keying data | 4–8 hours processing |
| Hours entered manually | Zero — synced from timesheets | 100% manual entry | 100% manual entry |
| Per-project labor costing | Automatic, real-time | Not available | Manual spreadsheet |
| Tax compliance | Filed by our specialists | Software-guided, you verify | You manage everything |
| Year-end forms (T4 / W-2) | Handled for you | Generated, you review | You prepare & file |
| Fund handling | You approve, you pay | Platform moves funds | You process payments |
| Cost vs. in-house | Fraction of a hire | Software + your time | $55K–$75K salary + benefits |
What You Get
Every pay run handled by payroll specialists. Your involvement: approve and pay.
Full Payroll Processing
Every pay period, our specialists calculate gross pay, tax withholdings, deductions, and net pay for every employee. You review a one-page summary and approve. That's it.
Tax Compliance & Remittance
Federal and provincial/state tax withholdings calculated automatically. CPP, EI, FICA, Medicare — all handled. CRA/IRS remittance summaries prepared so you never miss a deadline.
Year-End Tax Forms
T4s, W2s, ROEs, 1099s — all prepared and delivered by our team. Your year-end is done before January is over. No scrambling, no penalties.
Timesheets Flow to Payroll
Your team's hours are already logged to their projects in Operations Link. Those hours become payroll input automatically — no duplicate entry, no timesheet chase.
Per-Project Labor Costing
Every dollar of labor cost is automatically allocated to the right project. Your job costing is always accurate — you know exactly what each job costs in labor, in real-time.
Employee Self-Service Portal
Employees view their pay stubs, update personal info, and request PTO through their Operations Link account. No HR admin bottleneck.
What Payroll Day Looks Like After
“Your crew gets paid. Correctly. On time. Every time. You never touch it.”
The effort required from you: one click to approve, one upload to pay. That's your total involvement per pay period. Five minutes, every two weeks. Phase 2 eliminates even the upload.
- You never calculate overtime again
- You never look up a tax table again
- You never figure out which deductions apply to which employee again
- You never generate a T4 or W2 again
- You never worry about missing a CRA or IRS remittance deadline again
- Your employees' hours are already in the system from the projects they work on — payroll just happens
- Every dollar of labor cost is automatically allocated to the right project
- When a new employee starts, you add them to Operations Link and we handle the rest
- You approve a one-page summary, upload a bank file, and it's done
How Operations Link Managed Payroll Works
Hours Are Already Tracked
Your team logs hours to their projects in Operations Link. Those hours are the payroll input — no timesheet chase, no duplicate entry.
We Calculate Everything
Our payroll specialists compute gross pay, tax withholdings, CPP/EI or FICA/Medicare, deductions, and net pay for every employee.
You Approve in 5 Minutes
Review a one-page pay run summary. See every employee's net pay, total employer cost, and tax remittance amounts. Click approve.
Everyone Gets Paid
Upload the bank batch file we generate (Phase 1) or funds disburse automatically (Phase 2). Pay stubs delivered to employees.
Operations Link Never Touches Your Funds
Money moves directly from your bank account to your employees' bank accounts. Operations Link generates the instructions — we're the calculation and compliance layer, not the money layer. You retain full control over disbursement at all times.
Works for Every Business
If you have a team, you have payroll. Our specialists configure every engagement around your pay structure, your compliance requirements, and your workforce — whether that's 5 employees or 500. Here are a few examples:
Construction & Trades
Per-project labor costing, union rate tables, multi-site tracking, safety certification management
HVAC, Plumbing & Electrical
Per-service-call labor allocation, on-call premiums, trade license tracking, apprenticeship hours
Trucking & Transportation
Per-route labor costing, CDL endorsement tracking, cross-jurisdiction tax handling (IFTA)
Professional & Digital Services
Billable vs. non-billable hours, per-client time allocation, contractor (1099/T4A) management
Restaurants & Hospitality
Tip pooling compliance, split shifts, seasonal staff onboarding, variable scheduling
Real Estate & Property Management
Multi-property staff allocation, commission-based pay structures, contractor management
Landscaping & Property Maintenance
Seasonal workforce management, per-property labor allocation, crew-based payroll
Field Services & Home Services
Per-job technician costing, travel time tracking, dispatch-to-payroll integration
Don't see your industry? It doesn't matter — if you have employees, this works for you. Every engagement is custom-configured.
Custom-Tailored to Your Team
A 5-person landscaping crew and a 120-person multi-trade contractor have entirely different payroll needs. Union rates, multi-province compliance, certification tracking — every engagement is designed around your specific situation.
Talk to our team to get a quote designed around your business. Most clients save 40-60% compared to the cost of handling payroll in-house.
Ready to Never Think About Payroll Again?
Your crew could be getting paid correctly, on time, every time — with five minutes of your involvement per pay period. We guarantee it costs less than what you're paying now — or you don't pay. Talk to our team and we'll show you the numbers.
Last Updated: March 2026 · Written by Tahir Sheikh, Founder & CEO, Operations Link